Libraries

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Libraries

The Libraries business unit is dedicated to developing solutions that help professionals manage the processes inherent to the operation of medium and large libraries. These include conventional activities such as cataloging, circulation or periodical management, but also less common activities such as training management, management of digital equipment in reading rooms or interlibrary loan management.

Libraries have long been responsible for safeguarding civilizations’ knowledge, culture and scientific production. Whether public or private, libraries facilitate access to books and other types of analog or digital publications, and are also essential in the design of digital inclusion, facilitating access to Internet access infrastructures for those who do not have them.

Why us?

We were the first company in Portugal to implement the open-source library management system Koha, having since then implemented this system in dozens of higher education institutions, municipalities, companies and institutes. Our contribution to the development of open-source in general and Koha in particular is recognized by our customers and partners.

We were responsible for translating Koha into Portuguese and for developing dozens of plugins that make the system more robust and user-friendly for our customers and their users.

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Koha

Integrated library management system

Koha is a comprehensive library management solution designed to streamline administrative tasks within libraries while fostering communication and engagement with patrons.

The software supports an extensive array of library functions, including cataloging, authority management, periodicals administration, circulation, acquisitions, reporting, and statistical analysis.

Koha’s Online Public Access Catalog (OPAC) not only showcases a library’s content but also offers a variety of services to patrons, enabling them to engage with the library remotely. These services include document reservations, loan renewals, and acquisition suggestions, among others.

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Interlibrary Loan

Interlibrary Loan Management

The Interlibrary Loan module allows readers to request resources that are not available in the library, but that can be requested from peer institutions.

The module supports all the necessary activities for efficient processing of the request, including the automatic emailing of budget requests to one or more libraries, sending the budget to the reader for approval, management of payments, requesting the loan if the budget is accepted, and recording deliveries and returns, etc.

At all stages of the flow of interaction between the user and the library, email notifications are sent to the respective participants. The module also includes a set of statistics that display the number of documents that were borrowed or requested in certain periods of time.

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Training

Training management

The Training Management module empowers libraries to oversee and promote training activities effectively. Readers can browse available training courses, enroll in sessions, and access their participation history.

This module also facilitates the creation of courses, administration of available trainers, and management of training rooms. Upon establishing a training event, users can view the list of registered participants and send notifications to all attendees.

Throughout all user-library interactions, such as registrations or cancellations, the system automatically sends email notifications to the involved parties. Automatic reminders are generated as well, ensuring participants receive advance notice of upcoming training dates.

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Libki

Computer reservation in the reading room

This complementary Koha module enables the management of computer reservations and optimal utilization of usage time within the library’s reading room.

The system can be accessed from any computer on the network, and it is possible to manage users, change the remaining time in a particular session, send individual messages to users, close sessions, see which computers are available and which are being used, etc.

In terms of authentication, the module allows uses the same users database as Koha. Thus, users do not need have additional authentication credentials.

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