Single point of access to all

information assets in your organisation

Retrievo is a software capable of collecting and providing access to heterogeneous information assets from many different sources of information in an organisation. For example, this product can be used to simultaneously search a library catalogue, a document management system and the institution’s website through a uniform search interface.

Retrievo is not intended to replace existing information sources, but rather to provide a unique and privileged access point to information that is distributed across different silos in a given organisation.

After discovering information in Retrievo, the user will be redirected to the original system that contains the original information in order to view it in context and in a complete way.

In addition to centralized search, this software also acts as a data provider to other systems. It can be integrated with international information aggregators such as Europeana, Archives Portal Europe, OpenAire or even external federated search services.

Retrievo advantages

01. Single point of access to heterogeneous information sources

Retrievo allows the discovery of information that is dispersed throughout several unrelated information systems.

Searching is always performed via a standard graphical interface, avoiding the need to access every single system individually.

02. Increase your institution’s visibility

By using Retrievo, a particular institution can make their public information available on the Internet.

In addition to consolidating information from multiple systems in a single place, it provides users mechanisms that facilitate information search and retrieval in a uniform way.

03. Make heterogeneous systems more manageable

Retrievo is compatible with several standardised communication protocols (e.g. OAI-PMH, Z39.50, SRU), as well as SOAP and REST services, SQL connectors and a wide set of access gateways to scientific articles databases (e.g. EBSCO, ABI, ProQuest, etc.).  

04. Make heterogeneous systems more manageable

Retrievo is compatible with several standardised communication protocols (e.g. OAI-PMH, Z39.50, SRU), as well as SOAP and REST services, SQL connectors and a wide set of access gateways to scientific articles databases (e.g. EBSCO, ABI, ProQuest, etc.).  

05. Quality of the information ensured

To ensure the quality of the information collected, Retrievo has a compliance check engine that will validate the information collected according to a stablished set of criteria.

The criteria are completely configurable by the system administrator and adaptable to any organizational situation or context.

06. Answers at the blink of an eye

Retrievo is the right product to deal with the retrieval of information in environments that gather large volumes of information records.

Retrievo is capable of searching tens of millions of records without any decrease in performance due to its advanced text search engine,

07. Take your information even further

Information collected by Retrievo can be disseminated through the Internet using standardised protocols, greatly increasing the visibility of the institution and its most valuable information assets.

Retrievo may provide information to other content aggregation portals via its OAI-PMH Data Provider module. Retrievo facilitates the process of adhering to international content aggregation platforms such as Europeana or Archives Portal Europe.

08. All your information assets under control

Retrievo provides a wide set of management statistics and reports that reflect the operating status of the system.
It allows each source of information to be monitored providing statistics such as number of records per system, most accessed records, monthly growth, aggregation reports, access statistics, among others.


The Discovery module provides the user with a single access point for finding and retrieving information originating from different sources. The main objective is to facilitate the access to information, since it provides, on a single interface, data discovery and retrieval capabilities from heterogeneous data sources.

Users can perform cross-sectional searches on all collected records, carry out more specific filtering using existing information fields, define which information sources to search on, or by combining all of the above.  Search results are consolidated and presented in uniform way.

Typically, search results only show a subset of the metadata of the original record, which should be sufficient to identify the information being sought. To help identify this information, a thumbnail of the associated document can also be displayed.

After locating the sought information, users can view records on their original system, with full metadata being shown, in the right context and with access to additional services, if available.


Retrievo is accompanied by an Administration module that allows the systems administrator to configure and manage the entire system. Among the available operations, it is possible to list, modify and add new sources of information for aggregation, as well as configure their aggregation parameters.

It also allows users to view aggregation statistics, problem reports, growth statistics, as well as other indicators.

OAI-PMH data provider

Retrievo collects and concentrates information from several sources of information. This information is validated, standardised and properly indexed to support searches done via the Discovery module.

Once the previously dispersed information is collected, Retrievo can provide information to other content aggregation portals using the OAI-PMH Data Provider module (e.g. Europeana, Archives Portal Europe, OpenAire, etc.). This module enables the creation of a single channel for providing information to other portals, avoiding the need to establish individual connections for each available data source.