Archeevo is an archival management software that aims to support all the functional areas of an archival institution, covering activities ranging from archival description to employee performance assessment.
This software is market leader in Portugal. Among its users are the Presidency of the Portuguese Republic, the Armed Forces, several Ministries including the ministries of Internal Administration, Economy, Public Works, Education and Science, among dozens of other reference institutions.
Archeevo supports the management of archival documentation during the semi-active and inactive phases (know as intermediate and historical/definitive archiving, respectively).
The software allows you to define the retention periods of the documentation and define their final destinations. When documentation retention periods ar exceeded, the documentation is easily eliminated or transfered, accompanied by the respective guides and elimination or delivery records.
Archeevo delivers functionality to manage all the activities found in an archival institution.
Among these are archival description, management of storage rooms, management of digital assets, web publishing, virtual reference room, reporting, productivity assessment, systems integration, etc.
Archeevo enables archivists to manage the lifecycle of records during its semi-active and inactive phases.
The software allows users to establish retention periods and define records final destinations.
When retention periods are exceeded, records can easily be eliminated or transferred to another archive, accompanied by the respective consignment and manifest reports.
Archeevo supports millions of records without any performance degradation.
Using a convenient search bar, it is possible to directly access record descriptions and digital representations by simply introducing a reference code or any other metadata attribute.
The system supports the integration of Terabytes of digital objects with automatic generation of dissemination versions with the inclusion of watermarks, extraction of technical metadata and full text extraction, respecting the highest performance and quality standards.
Archival information can be published on the Internet with a simple mouse click.
Users can easily publish record descriptions and associated digital representations making information immediately available online for consultation by end-users or other stakeholders.
Once information is made available to the general public, additional services can be provided on top of archival records. The Virtual Reference Room module, enables end-users to submit service requests on published records.
Archeevo has a set of automatic features that enable the user to perform complex operations in a fraction of seconds.
Examples of these include the automatic calculation of dates and extensions, a descriptions’ quality assurance tool which facilitates the task of reviewing and correcting incomplete record descriptions, a “Find and Replace” feature which allows the user to transversely resolve issues in finding aids, etc.
Archeevo comes with a module that allows the archive to publish records using the OAI-PMH protocol. The module currently supports both EAD and Dublin Core metadata standards. This protocol is used by metadata aggregators such as the Archives Portal Europe, Europeana, and others, to provide value-added services on top of the collected information.